Project Coordinator

Position:               Project Coordinator

Reports to:          Sr. Project Manager

Classification:   Full-time, Exempt Salary

Pay:                          Based on Experience 

Summary Description:

The Project Coordinator will assist with onsite project observation, reporting, timekeeping, and development of project flow.

Primary Responsibilities:                

• Manage subcontractor documentation including W-9s, insurance, contracts, pay applications, warranties.
• Prepare and manage contract documentation.
• Manage electronic and paper documentation. 
• Assist with timekeeping duties.
• Assist PM team by creating project timelines.
• Prepare billings & pay applications.
• Prepare project updates for status meetings.
• Assists management with administrative duties as assigned.
• Works on special projects with management.

Requirements (Knowledge, Skills, and Abilities)

• Highly proficient in Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Professional. Must have the ability to learn new software programs.
• Proficiency in Numbers for MAC a plus.
• 3 years’ experience in a professional business environment as an administrative assistant required.
• Be able to handle a fast paced and constantly changing environment.
• Strong verbal, written communication, and presentation skills.
• Ability to take direction quickly and continue to work with minimal supervision.
• Self-starter with strong organizational skills, extreme attention to detail, and commitment to producing high quality work product, and ability to multi-task under tight time pressures. 
• Prior construction related experience is preferred.